TML Affiliate Member - AMCC Constitution

CONSTITUTION
OF THE
ASSOCIATION OF MAYORS, COUNCILMEMBERS
AND COMMISSIONERS

Revised July 18, 1999

Article I. Name & Location

Section I. Name. This association shall be known as the Association of Mayors, Councilmembers and Commissioners (AMCC).

Section 2. Affiliation. The Association of Mayors, Councilmembers and Commissioners is a department of the Texas Municipal League (TML).

Section 3. Location. The Association of Mayors, Councilmembers and Commissioners shall be located at the headquarters of the Texas Municipal League in Austin, Travis County, Texas.

Article II. Purpose

The purpose of this Association shall be to promote the proficiency of elected municipal officials and encourage and improve the cause of good and efficient municipal government in the State of Texas.

Article III. Membership

The membership of the Association shall be comprised of mayors, councilmembers and city commissioners serving in TML member cities in the State of Texas. Only elected municipal officials from TML member cities shall be entitled to vote at AMCC meetings and each member shall be entitled to one vote on all matters.

Article IV. Board of Directors

Section I. Composition. The Board of Directors of the Association shall be a President; a First Vice President; a Second Vice President; a Director, who shall represent the Association on the Texas Municipal League Board of Directors; the Immediate Past President; and an Executive Secretary, which office shall be filled by the Executive Director of the Texas Municipal League or his/her designate.

Section 2. Terms of Office. Terms of the board shall be as follows:

The President, First Vice President, and Second Vice President shall serve terms of one year each, said terms to commence immediately upon adjournment of the Annual Meeting of the Association; the First Vice President shall automatically become President and the Second Vice President shall automatically become First Vice President at the conclusion of his/her terms of office.
The Director of the Texas Municipal League Board of Directors shall serve for a term of two years, with a maximum of four years for any one person said term to commence immediately upon adjournment, during odd-numbered years, of the Annual Conference of the Texas Municipal League.

Section 3. Vacancies.

In the event of a vacancy in the office of President of the Association, the First Vice President shall become President and shall serve in this capacity until the next succeeding Annual Meeting, when he/she shall commence to serve the one (1) year term as President to which he/she would have automatically succeeded as provided in Article IV 2A. A vacancy which occurs in the office of first Vice President as a result of the First Vice President vacating such office in order to serve the remainder of the unexpired term of the President shall remain vacant until the next succeeding Annual Conference, when an election for the office of First Vice President shall be held in accordance with Article V. In the event a vacancy in both the offices of President and First Vice President shall exist at the same time, the Second Vice President shall become the President and shall serve in this capacity until the next Association’s Annual Conference, when an election for both the offices of First Vice President and Second Vice President shall be held in accordance with Article V.
In the event of a vacancy in the office of Second Vice President of the Association, the Immediate Past President shall become Second Vice President, and shall serve in this capacity until the next succeeding Association Annual Conference, when an election for this office shall be held in accordance with Article V.
In the event of a vacancy in the office of Director to the Texas Municipal League Board, the President of the Association shall fill the same until the adjournment of the next TML Annual Conference, when a Director shall be elected in the same manner as provided in Article V.
In the event of a vacancy in the office of First Vice President and when such a vacancy does not occur as a result of the First Vice President vacating the office in order to serve the remainder of the unexpired term of the President, the Second Vice President shall become the First Vice President, and shall serve in this capacity until the next succeeding Association Annual Conference, when an election for this office shall be held in accordance with Article V.

Section 4. Qualifications of the Board. With the exception of the Executive Secretary or his/her designate, all Board members shall be members of the Association, as defined in Article III, and, in addition, shall have a minimum of two years of service as an elected official in a TML member city and demonstrated an active interest in TML and AMCC activities.

Article V. Election of the Board

The President shall appoint a nominating committee of five members, who shall meet after May city elections and at least 15 days prior to the AMCC Board meeting held in conjunction with the Institute for Mayors, Councilmembers and Commissioners. The nominating committee shall be composed of the First Vice President and four other members from different geographical regions throughout the State of Texas. All members shall be currently in office and have a minimum of two years of service as an elected official in cities that are members of the Texas Municipal League and not more than two committee members shall be Past Presidents. The nominating committee shall submit nominees to the AMCC Board; additional nominees may be made from the floor during the annual business meeting. Current nominating committee members (excluding the First Vice President) shall not be eligible to be nominees for office. Board members elected must receive a majority vote of the membership present and voting at the annual business meeting. The Board members elected at the Institute shall begin their terms of office at the close of the Institute, except that the term of the Director shall commence on the concluding day of the next succeeding Texas Municipal League Annual Conference in odd-numbered years.

Article VI. Meetings

There shall be at least two meetings of the Association each year. One meeting shall be held at the time and place of the Annual Conference of the Texas Municipal League; the second (and Annual Meeting) shall be held at the time and place of the Institute for Mayors, Councilmembers and Commissioners each year, the site for which shall be determined a minimum of two years in advance by majority vote of the Board officers.

Article VII. Standing Committees

The President shall appoint such standing committees as he/she may deem advisable except that the creation of said committees shall be subject to the approval of the Board officers. Two permanent standing committees include the nominating committee as outlined in Article V and a Program Planning Committee. The President shall appoint a program planning committee to assist with planning the educational programs for the Annual Institute of Mayors, Councilmembers and Commissioners; the Association’s programs at the Texas Municipal League Annual Conference; and, any other educational programs that the Association chooses to undertake.

Article VIII. Amendments

This Constitution may be amended at the annual meeting of the Association as provided for in Article VI by a two-thirds vote, provided the proposed amendment shall have first been prepared in writing and submitted to the AMCC Board of Directors at least 15 days prior to the AMCC Board meeting held in conjunction with the Institution for Mayors, Councilmembers and Commissioners. Such amendment shall go into effect immediately upon adoption or as otherwise stipulated.

Article IX. Proceedings

Section 1. The proceedings of the Association of Mayors, Councilmembers and Commissioners shall be conducted as directed in its Constitution; and, where absence of specific direction prevails, the proceedings of the Association shall be conducted in accordance with Robert’s Rules of Order, and the same is hereby adopted for all authority not herein specifically given.

Section 2. Any question as to the meaning or construction of this Constitution shall be decided by a majority vote of the Board, and the decision of the Board shall control and be binding until and unless rescinded by a vote of two-thirds (2/3) of the members present and voting at a regular meeting, or when the same shall have been rescinded by action of a court of competent jurisdiction.