Delegate Housing Information

Delegate Conference Hotel List

Choose your preferred reservation method and follow instructions carefully to secure accommodations in Fort Worth.

Helpful Tips to Secure Rooms at Your Preferred Hotel:

To receive TML conference rates, you must book your rooms through the TML/AC Housing Bureau.
Guest rooms are available on a first-come, first-served basis.
Delegates are encouraged to reserve guest rooms online to improve the probability of securing rooms at preferred hotels. Online reservations will receive immediate confirmations.
Reservations made by fax or mail will take longer to process and may result in delegates not receiving accommodations at a preferred hotel.
Include a contact name, address, e-mail address, and fax number on the TML Delegate Hotel Reservation Form. Acknowledgments will be e-mailed or faxed according to the information provided.
If your forms are incomplete, a representative of the TML/AC Housing Bureau will contact the individual listed as the contact person. This could delay the opportunity to acquire rooms at a preferred hotel.
Reservations by telephone are not accepted.

Reserve Guest Rooms Online:

Go to www.tml.org/housing.html. Follow online instructions to secure guest rooms at your preferred Fort Worth hotel. Up to five reservations may be made at one time. All rooms must be guaranteed with a credit card before your reservation can be processed. If you reserve rooms online, DO NOT send in the TML Delegate Hotel Reservation Form, since this may duplicate your reservations and deposits.

Reserve Guest Rooms by Fax or Mail:

Fax your completed TML Delegate Hotel Reservation Form to 877-238-3949 OR Mail your TML Delegate Hotel Reservation Form to: BACVA/TML Housing Bureau 100 Light Street 12th Floor Baltimore, MD 21202

When your rooms are secured, an acknowledgment will be e-mailed or faxed to the contact person shown on your reservation form. Reservations will NOT be guaranteed until deposits are received. If you do not provide a credit card number to guarantee each guest room reservation, you must submit a check in the amount of $200 per guest room reservation. Your check must be payable to the BACVA/TML Housing Bureau and mailed with your housing reservation form to the TML/AC Housing Bureau at the above address.

Forms received by fax or mail before August 11 will be entered in the order they were received when TML Annual Conference delegate housing officially opens on August 11 at 10:00 a.m. CDT.

Acknowledgments:

Acknowledgments will be sent after each guest room reservation is confirmed and each time a reservation is modified thereafter.
Always review your information for accuracy and keep copies for your records.
You will not receive an acknowledgment/confirmation notice directly from the hotel.
Acknowledgments may arrive in spam folders. To ensure receipt of your acknowledgment via e-mail, please add acknowledgement@pkghlrss.com to your e-mail address book.

Room Rates/Taxes/Reservation Deadline:

To take advantage of the special TML conference rates, you must make your reservation by September 15, 2009. After this date, TML conference room blocks will be released, and hotels may charge higher rates. All rates are per room per night and are subject to a 15-percent occupancy tax. Special requests cannot be guaranteed; however, hotels will do their best to honor all special requests. Hotels will assign specific room types, based on availability, at check-in.

Changes to Existing Reservations:

Detailed instructions on how to modify an existing reservation will be sent with your acknowledgment.
If you do not receive verification of changes you make to your reservation, please contact the housing bureau by e-mail at housing@fortworth.com.
The housing bureau will continue to accept changes and cancellations through October 13, 2009. After October 13, 2009, you must contact your hotel directly.

Cancellations of Existing Reservations:

All cancellations must be received by the housing bureau on or prior to September 15, 2009, to receive a refund of your hotel deposit.
Cancellations received after September 15 will be charged an additional $25 fee by the housing bureau within seven days of the cancellation.

General Housing Questions:

Contact Cheryl Ribich at the Texas Municipal League at 512-231-7441 or cheryl@tml.org.