Exhibitor
Deadlines
and
Checklist
Download the Exhibitor Deadlines and Checklist
| ACTION | WHERE | DEADLINE | ||||||||||||
| Select your preferred boothspace(s), complete and copy Contract, send to TML with payment | Exhibitor Space Contract | Now! | ||||||||||||
| Order Exhibitor Badges | Booth Personnel Reservation Form | No later than September 29, 2008 | ||||||||||||
| Receive Exhibitor Service Kit following assignment of booth space | Mailed by TML after contract and payment received | Must complete all pre-arrangements with The EXPO Group by September 29, 2008 | ||||||||||||
| Order Show Special for Discount from the EXPO Group | In Exhibitor Service Kit | September 29, 2008 | ||||||||||||
| Return TxDOT Dealership Verification Form | In Exhibitor Service Kit | September 30, 2008 | ||||||||||||
| Reserve housing for your staff | Form mailed by TML after application and payment received | |||||||||||||
| Cancel, if you must | Written cancellation letter |
|
Other Important Dates and Times
Exhibit Hall Setup, Registration, and Breakdown
| Sunday, October 26 | 8:00 a.m. – 5:00 p.m. | Exhibit Hall Setup for Heavy Equipment and Front Booths |
| Monday, October 27 | 8:00 a.m. – 5:00 p.m. | Exhibit Hall Setup and Exhibitor Registration |
| Tuesday, October 28 | 8:00 a.m. - 5:00 p.m. | Exhibit Hall Setup and Exhibitor Registration |
| Wednesday, October 29 | Noon. – 3:00 p.m. | Exhibit Hall Opening -- All booths must be staffed |
| Thursday, October 30 | 9:00 a.m. – 5:00 p.m. | Exhibit Hall Open |
| Friday, October 31 | 8:00 a.m. – Noon | Final Exhibit Hall Open |
| Noon | Move-out begins--Early breakdown is Prohibited |
Resources to Assist You
Whom to get in touch with and how...
Decorator
The EXPOGroup: Customer Service Representative; Irving, TX 75038; 972-580-9000; FAX 972-550-7877
Exhibition Management
Texas Municipal League: Gray Gilson, Exhibits Manager; gray@tml.org; 1821 Rutherford Lane, Ste 400, Austin, TX 78754; 512-231-7400; FAX 512-231-7490