Small Cities Advisory Council Meeting Minutes Archive

 

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November 6, 2007
Adam’s Mark Hotel – Dallas, Texas

Introductory remarks:

Small Cities Advisory Council (SCAC) Chairman Joe Cordina welcomed members,made a few introductory remarks, and called the meeting to order at 5:00 p.m.

  • SCAC members present:
    • - Chair Joe Cordina, Councilmember, Parker
    • -Francene Allen-Noah, Mayor, Snyder
    • -Tom Blazek, City Manager, Rockport
    • -Gary Brown, City Manager, Floydada
    • -Wayne Christian, Mayor, Graham
    • -Randy Daniel, Mayor, Athens
    • -Kim Dobbs, Assistant City Manager, Heath
    • -Judy Edwards, Mayor, Wortham
    • -Frank Estrada, Councilmember, Lockhart
    • -Andres Garza, Jr., City Manager, Wharton
    • -Glen Hackler, City Manager, Andrews
    • -Wanda Herd, Mayor, Wheeler
    • -Joe Hermes, Mayor, Edna
    • -Mary Anne Holcomb, Councilmember, Kemah
    • -Randy Kimler, City Manager, Port Neches
    • -David Landis, City Manager, Perryton
    • -Jack Leonhardt, Mayor, Windcrest
    • -Jerry Marshall, Mayor, Rotan
    • -Roy McDonald, Mayor, West Orange
    • -Leonard Reed, Mayor, Willis
    • -Brenda Samford, City Manager, Carthage
    • -Brett Shannon, City Administrator, Decatur
    • -Brad Stafford, City Manager, Navasota
    • -Greg Wortham, Mayor, Sweetwater
  • Visitors/staff present:
    • -Connie Burkett, Marketing/Services Representative, BuyBoard
    • -Steve Fisher, Manager, BuyBoard
    • -TML President-Elect Todd Pearson, Mayor, Rockport
    • -Rachael Pitts, Assistant Director of Membership Services, TML
    • -Frank Sturzl, Executive Director, TML
    • -Karla Vining, Deputy Executive Director, TML
  • SCACmembers not present:
    • -Walter Bowen, Mayor, Lake Worth (staff was notified)
    • -Ricardo Garcia, City Manager, Mercedes (staff was notified)
    • -Brian Henault, Councilmember, Hilshire Village (staff was notified)
    • -Rudy Villarreal, Mayor, Alamo (staff was notified)
    • -Joe Cardenas, Assistant City Manager, Uvalde (staff was notified)
    • -Robert Patrick, City Administrator, Henrietta (staff was notnotified)
    • -Avinash K. Rangra, Mayor Pro Tem, Alpine (staff was not notified)
    • -Ken Thomas, City Manager, Early (staff was notified)
    • -Toni Vanderburg, City Secretary, Horseshoe Bay (staff was notified)
    • -Dennis Woodard, City Manager, Hewitt (staff was not notified)

Consider excused absences:

Motion made by Joe Hermes, seconded by Roy McDonald, and passed unanimouslyto approve all excused absences.

Consider minutes of August 2, 2007, meeting:

Motion made by Tom Blazek, seconded by Mary Anne Holcomb, and passed unanimouslyto approve the minutes of the August 2, 2007, meeting.

BuyBoard presentation:

BuyBoard Manager Steve Fisher provided an overview of the Local GovernmentPurchasing Cooperative’s BuyBoard.The purchasing cooperative is a joint project of the Texas Association of School Boards, which handles the day-to-day operations; the Texas Municipal League; and the Texas Association of Counties.Membership in the cooperative is free.

TML Small Cities’ Problem-Solving Clinic review:

A clinic was held in Diboll on September 21, 2007, with 65 people attending,and in San Angelo on October 5, 2007, with 49 people attending. More than 240people attended clinics in 2007. There are clinics scheduled for January 25,2008, in Alamo; February 22, 2008, in Madisonville; March 14, 2008, in HorseshoeBay; and March 28, 2008, in Jefferson.

The 2008 agenda format will allow for an extended legal question-and-answersession and a legislative issues session.

Special projects update:

A briefing was given on special projects:

  • Resource Fair – TML will conduct a Resource Fair on April 4, 2008, in Nacogdoches.The Resource Fair will provide a venue for city officials to make contactwith state agencies, businesses, and associations that provide services tocities.
  • The cable television franchise management service – Since the programstarted, more than $375,000 has been recovered for various cities throughfranchise fee audits, and over $70,000 a year has been generated throughpole attachment fee negotiations.
  • Web QA – Web QA offers web-based software to manage citizen requests. Eight cities signed up for the service during the previous quarter.
  • The hotel occupancy tax (HOT) revenue enhancementprogram and the salestax analysis and reporting service (STARS) program – Thirty-five cities havecontracts for one or both programs, and additional cities are in contractnegotiations.
  • CGI Communications – Nineteen cities have signed contracts with CGI Communicationsthis year to access streaming video software. Seven cities signed up forthe service during the previous quarter.
  • Texas Rural Innovators Forum (TRIF) – TRIF conducts six to eight forumsa year that focus on rural economic development issues. There are two upcomingforums scheduled. The first will be held on November 27, 2007, in Bastrop,and the second will be held on February 6, 2008, in Austin.

Elected Officials’ Conference proposal:

Motion made by Mary Anne Holcomb, seconded by Joe Hermes, and passed unanimouslyto sponsor a Dutch treat networking dinner on February 1, 2008, in conjunctionwith the Elected Officials’ Conference in Irving (February 1-3, 2008).

Next SCAC meeting:

The SCAC voted to have its next meeting on Friday, February 1, 2008, in conjunctionwith the Elected Officials’ Conference in Irving.The SCAC will meet from 10:30 a.m. – 1:00 p.m. with a working lunch.

Other business:

Frank Sturzl briefed the SCAC on the National Association of Towns and Townships(NATaT). The TML Board of Directors will consider approving NATaT membershipdues at its upcoming meeting on November 7, 2007.

Jack Leonhardt provided an overview of the City of Windcrest’s new resident welcome reception hosted quarterly by the city along with local businesses and associations.

Joe Cordina received a framed certificate from the SCAC for his service as2007 SCAC Chair.

Since there was no other business to come before the SCAC, a motion passedunanimously to adjourn at 6:20 p.m.

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August 2, 2007
DoubleTree Hotel – Austin, Texas

Introductory remarks:

  • Small Cities Advisory Council (SCAC) Chairman Joe Cordina welcomed members, made a few introductory remarks, and called the meeting to order at 4:05 p.m.
  • SCAC members present:
    • - Chair Joe Cordina, Mayor Pro Tem, Parker
    • - Tom Blazek, City Manager, Rockport
    • - Walter Bowen, Mayor, Lake Worth
    • - Wayne Christian, Mayor, Graham
    • - Randy Daniel, Mayor, Athens
    • - Kim Dobbs, Assistant City Manager, Heath
    • - Judy Edwards, Mayor, Wortham
    • - Ricardo Garcia, City Manager, Mercedes
    • - Andres Garza, Jr., City Manager, Wharton
    • - Brian Henault, Councilmember, Hilshire Village
    • - Mary Anne Holcomb, Councilmember, Kemah
    • - Randy Kimler, City Manager, Port Neches
    • - David Landis, City Manager, Perryton
    • - Jerry Marshall, Mayor, Rotan
    • - Leonard Reed, Mayor, Willis
    • - Brenda Samford, City Manager, Carthage
    • - Brad Stafford, City Manager, Navasota
    • - Rudy Villarreal, Mayor, Alamo
    • - Greg Wortham, Mayor, Sweetwater
  • Visitors/staff present:
    • - Frank Sturzl, Executive Director, TML
    • - Karla Vining, Deputy Executive Director, TML
    • - John Philpott, Director of Special Projects, TML
    • - Rachael Pitts, Assistant Director of Member Services, TML
  • SCAC members not present:
    • - Francene Allen-Noah, Mayor, Snyder (staff was notified)
    • - Gary Brown, City Manager, Floydada (staff was notified)
    • - Joe Cardenas, Assistant City Manager, Uvalde (staff was notified)
    • - Frank Estrada, Councilmember, Lockhart (staff was notified)
    • - James Fisher, City Manager, Bee Cave (resignation submitted)
    • - Glen Hackler, City Manager, Andrews (staff was notified)
    • - Wanda Herd, Mayor, Wheeler (staff was notified)
    • - Joe Hermes, Mayor, Edna (staff was notified)
    • - Jack Leonhardt, Mayor, Windcrest (staff was notified)
    • - Roy McDonald, Mayor, West Orange (staff was notified)
    • - Robert Patrick, City Administrator, Henrietta (staff was notified)
    • - Brett Shannon, City Administrator, Decatur (staff was notified)
    • - Ken Thomas, City Manager, Early (staff was notified)
    • - Dennis Woodard, City Manager, Hewitt (staff was notified)

Consider excused absences:

Motion made by Jerry Marshall, seconded by Rudy Villarreal, and passed unanimously to approve all excused absences.

Consider minutes of February 9, 2007, meeting:

It was noted that the February 9, 2007, draft minutes listed guest Wayne LaCava as a councilmember. Mr. LaCava was a mayor. Motion made by Mary Anne Holcomb, seconded by David Landis, and passed unanimously to approve the February 9, 2007, minutes as amended.

Legislative update:

TML Executive Director Frank Sturzl presented the League’s legislative update. He provided an overview of recently passed legislation that will impact small cities. There was extensive discussion about legislation relating to animal control officer training and city regulation of grease-trap waste-haulers.

TML Board activities update:

The next meeting of the TML Board will be held on November 7, 2007, during the TML Annual Conference in Dallas.

TML Small Cities’ Problem-Solving Clinic review:

A clinic was held in Pampa on July 19, 2007, with 39 people attending. More than 360 people attended clinics in 2006, and 130 have attended clinics this year-to-date. A clinic scheduled for August 23, 2007, in Kingsville was postponed due to staff transition. There are clinics scheduled for September 20, 2007, in Diboll, and October 4, 2007, in San Angelo.

SCAC special projects update:

A briefing was given on special projects currently underway:

The cable television franchise management service – More than $325,000 has been recovered for various cities since the program started. Nearly 70 cities have contracts or are in negotiations for these services. Available services include: (1) auditing existing cable contracts for compliance and accuracy of coding, and (2) negotiating utility pole attachment fees.
Web QA – Web QA offers web-based software to manage citizen requests. Fifteen cities signed up for the service during the previous quarter.
The hotel occupancy tax (HOT) revenue enhancement program and the sales tax analysis and reporting service (STARS) program – Thirty-five cities have contracts for one or both programs, and additional cities are in contract negotiations.
CGI Communications – Nineteen cities have signed contracts with CGI Communications this year to access free streaming video software. More than 70 cities are participating in the program.

Publicity material was furnished to each SCAC member regarding these projects.

TML educational events:

Programs for the TML Annual Conference (November 6-9, 2007) and a sold-out grants workshop (September 20-21, 2007) were provided for information purposes. TML staff is working to set up an additional grants workshop to be held later this year.

Next SCAC meeting:

After a short discussion, the SCAC voted to have its next meeting on Tuesday, November 6, 2007, in conjunction with the TML Annual Conference in Dallas. The SCAC meeting will be from 5:00 – 7:00 p.m. with a dinner to follow.

Other business:

John Philpott received a framed certificate from the SCAC for his service to Texas cities. Since there was no other business to come before the SCAC, a motion passed unanimously to adjourn at 5:24 p.m.

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February 9, 2007
Renaissance Hotel – Austin, Texas

Introductory remarks:

  • The Small Cities Advisory Council (SCAC) Chair, Joe Cordina, welcomed members, made a few introductory remarks, and called the meeting to order at 3:05 p.m.
  • SCAC members present:
    - Chair Joe Cordina, Mayor Pro Tem, Parker
    - Tom Blazek, City Manager, Rockport
    - Walter Bowen, Mayor, Lake Worth
    - Gary Brown, City Manager, Floydada
    - Joe Cardenas, Assistant City Manager, Uvalde
    - Wayne Christian, Mayor, Graham
    - Lisa Dritschler, Alderman, Prosper
    - Frank Estrada, Councilmember, Lockhart
    - Andres Garza, Jr., City Manager, Wharton
    - Joe Hermes, Mayor, Edna
    - Mary Anne Holcomb, Councilmember, Kemah
    - David Landis, City Manager, Perryton
    - Jack Leonhardt, Mayor, Windcrest
    - Jerry Marshall, Mayor, Rotan
    - Roy McDonald, Mayor, West Orange
    - Leonard Reed, Mayor, Willis
    - Brenda Samford, City Manager, Carthage
    - Ken Thomas, City Manager, Early
    - Rudy Villarreal, Mayor, Alamo
    - Dennis Woodard, City Manager, Hewitt
  • Visitors/staff present:
    - TML President-Elect Todd Pearson, Mayor, Rockport
    - AMCC President Scott Sheley, Mayor, Baytown
    - Jim Covington, Mayor, Belton
    - Ron Sauma, Councilmember, Benbrook
    - Larry Stowe, Councilmember, Benbrook
    - Keith Bailey, Councilmember, Benbrook
    - Michael Bass, Councilmember, Clear Lake Shores
    - Misty Cours, Councilmember, Mount Enterprise
    - Charles Smith, Councilmember, Sachse
    - Wayne LaCava, Mayor, Springtown
    - Harry Jefferies, Mayor, Watauga
    - Frank Sturzl, Executive Director, TML
    - John Philpott, Director of Special Projects, TML
  • SCAC members not present:
    - Francene Allen-Noah, Mayor, Snyder (staff was notified)
    - Kim Dobbs, Assistant City Manager, Heath (staff was notified)
    - James Fisher, City Manager, Bee Cave (staff was notified)
    - Ricardo Garcia, City Manager, Mercedes (staff was notified)
    - Glen Hackler, City Manager, Andrews (staff was notified)
    - Wanda Herd, Mayor, Wheeler (staff was notified)
    - Louise Richman, Director of Finance, Bellaire (resignation submitted)
    - Brett Shannon, City Administrator, Decatur (staff was notified)
    - Brad Stafford, City Manager, Navasota (staff was notified)
    - Tony Villarreal, Mayor, Fort Stockton (staff was notified)

Consider excused absences:
Motion made by Jerry Marshall, seconded by Andrés Garza, and passed unanimously to approve all excused absences.

Consider minutes of October 24, 2006, meeting:
Motion made by Joe Hermes, seconded by Mary Anne Holcomb, and passed unanimously to approve the October 24, 2006, minutes.

Remarks by TML President-Elect:
TML President-Elect Todd Pearson said he was very concerned about the revenue caps being proposed in the legislature. He said the elected city officials on local city councils are the best representatives of the people of Texas. He noted that there has been “hostile” language spoken against city officials, and we need to be alert to that.

AMCC President Scott Sheley stopped in and said that programs initiated by the SCAC have had far-reaching effects in Texas, and he hopes they will continue. Programs like Texas Cities Work, small cities’ clinics, and the newly elected workshops provide needed education for the cities.

Legislative update:
TML Executive Director Frank Sturzl presented the League’s legislative update. The TML Board established the 2007 TML legislative program at the December 2006 meeting of the board. Frank reviewed some of the concerns TML has regarding the proposed revenue cap bills. He mentioned that the expenses cities incur (employee benefits, utilities, or vehicle fuel) sometimes increase beyond the proposed caps, and cities have little control over those increases. The League staff will continue to monitor all the bills that affect cities and guard against bills that erode municipal authority.

TML Board activities update:
The next meeting of the TML Board is March 23, 2007, at the TML office in Austin.

SCAC problem-solving clinic review:
Clinics were held in Parker (December 7, 2006), with 55 people attending; Boerne (January 19, 2007), with 40 people in attendance; and Eastland (January 26, 2007), with more than 50 people attending. More than 360 city officials participated in the small cities’ clinics in 2006. There are four clinics tentatively scheduled to be held between July and October 2007.

SCAC special projects update:
A briefing was given on special projects currently underway:
Newly elected officials video – The first draft of the newly elected officials video was previewed for possible changes and suggestions. There were no changes suggested, and arrangements will be made to produce copies for sale.
The cablevision franchise management service – More than $325K has been recovered for various cities since the program started. Nearly 70 cities have contracts or are in negotiations for these services. The management service now includes the auditing of existing cable contracts for compliance and accuracy of coding, as well as negotiating utility pole attachment fees.
The Link2Gov electronic payment service – This agreement has been cancelled due to low participation.
The hotel occupancy tax revenue program - 30 cities have contracts, and additional cities are in the process of negotiation. This program has grown rapidly with the addition of Houston, Corpus Christi, and Austin to the program. In addition, five cities have contracted for “sales tax discovery,” which is a more accurate projection of future sales tax revenue.
The HRTool Kit for small cities - 70 cities have taken advantage of the subscription service.
CGI Communications – More than 70 cities are participating in the program.
WebQA – 16 cities either have contracts or are in negotiations for contracts. This service, which provides software for citizen request management, ties into the city’s existing Web site. It enhances customer service with better management and reporting of questions/requests.

Publicity material was furnished to each SCAC member regarding these projects.

TML educational events:
A copy of the final program for the Elected Officials’ Conference and the preliminary program for the TML Annual Conference in November 2007 were provided for information purposes.

Next SCAC meeting:
After a short discussion, the SCAC voted to have its next meeting on Thursday, August 2, 2007, in conjunction with the Newly Elected City Officials’ Orientation in Austin. The SCAC meeting will be from 4:00 – 6:00 p.m.

Other business:
A discussion transpired regarding the creation of a “best practices” listing based on the Municipal Excellence Awards. Members of the SCAC also talked about the formation of a task force to help identify new projects and topics for future conferences/workshops. Since there was no other business to come before the SCAC, a motion passed unanimously to adjourn at 5:19 p.m.

October 24, 2006
Austin Convention Center

Introductory remarks:

  • The Small Cities Advisory Council (SCAC) Vice-Chair, Joe Cordina,welcomed members, made a few introductory remarks, and called the meetingto order at 5:03 p.m.
  • SCACmembers present:
    • -Vice-Chair Joe Cordina, Mayor Pro Tem, Parker
    • -Francene Allen-Noah, Mayor, Snyder
    • -Tom Blazek, City Manager, Rockport
    • -Walter Bowen, Mayor, Lake Worth
    • -Gary Brown, City Manager, Floydada
    • -Joe Cardenas, Assistant City Manager, Uvalde
    • -Wayne Christian, Mayor, Graham
    • -Kim Dobbs, Assistant City Manager, Heath
    • -Lisa Dritschler, Alderman, Prosper
    • -Frank Estrada, Councilmember, Lockhart
    • -James Fisher, Village Administrator, Bee Cave
    • -Glen Hackler, City Manager, Andrews
    • -Wanda Herd, Mayor, Wheeler
    • -Joe Hermes, Mayor, Edna
    • -Mary Anne Holcomb, Councilmember, Kemah
    • -David Landis, City Manager, Perryton
    • -Jack Leonhardt, Mayor, Windcrest
    • -Jerry Marshall, Mayor, Rotan
    • -Roy McDonald, Mayor, West Orange
    • -Leonard Reed, Mayor, Willis
    • -Louise Richman, Director of Finance, Bellaire
    • -Brenda Samford, City Manager, Carthage
    • -Brett Shannon, City Administrator, Decatur
    • -Brad Stafford, City Manager, Navasota
    • -Rudy Villarreal, Mayor, Alamo
    • -Tony Villarreal, Mayor, Fort Stockton
  • Visitors/staff present:
    • -TML President Henry Wilson, Mayor Pro Tem, Hurst
    • -TML President-Elect Carol Alvarado, Councilmember, Houston
    • -Fred Holcomb, Kemah -Shawn Myatt, Police Chief, Navasota
    • -Frank Sturzl, Executive Director, TML
    • -John Philpott, Director of Special Projects, TML
  • SCACmembers not present:
    • -Chair Andres Garza, Jr., City Manager, Wharton (staff was notified)
    • -Ricardo Garcia, City Manager, Mercedes (staff was notified)
    • -Will Lowrance, Mayor, Hillsboro (staff was notified–resignationsubmitted)
    • -Michael Slye, City Manager, Burkburnett (staff was notified–resignationsubmitted)
    • - Ken Thomas, City Manager, Early (staff was notified)
    • -Dennis Woodard, City Manager, Hewitt (staff was notified)

Consider excused absences:

Motion made by James Fisher, seconded by Wanda Herd, and passed unanimously to approve all excused absences.

Consider minutes of August 4, 2006, meeting:

Motion made by Roy McDonald, seconded by Francene Allen-Noah, and passed unanimously to approve the August 4, 2006, minutes.

Remarks by TML President:

TML President Henry Wilson said he grew up in the small town of Wharton.He said that in small towns, everyone knows everyone, so the elected officials stay in touch with their constituents more than in larger cities.The small cities are the core of TML, and the work of the SCAC is extremely important to TML.He thanked the members for their service and dedication and mentioned how much he appreciated being involved with the council.

TML President-Elect Carol Alvarado stopped in and said that it is not “big city” versus “small city,” but all cities working together.She said she is looking forward to the next year with TML.

Legislative update:

TML Executive Director Frank Sturzl presented the League’s legislative update.The League’s committees and task forces have met and submitted resolutions for the membership’s consideration.The league staff will continue to guard against bills that erode municipal authority.

TML Board activities update:

TML Executive Director Frank Sturzl presented the TML Board activities update.There are new Board members who will start during this conference, and several proposed amendments to the TML Constitution up for consideration.The TML Board will establish the legislative program for next year at the December meeting.We have a cohesive, strong Board, and the financial reserve is better than ever.

SCAC problem-solving clinic review:

Confirmed dates/locations for the upcoming clinics are Parker (December 7, 2006), Boerne (January19, 2007), and Eastland (January 26, 2007).

SCAC special projects update:

A briefing was given on special projects currently underway:
The cablevision franchise management service - Over 55 citieshave contracts or are in negotiations for these services. The managementservice now includes the auditing of existing cable contracts for complianceand accuracy of coding, as well as negotiating utility pole attachment fees.
The Link2Gov electronic payment service - The interest in this new service has been slow, but we are continuing to market to our member cities, and we now have 12 participating.
The hotel occupancy tax revenue program - 26 cities have contracts, and additional cities are in the process of negotiation. This has increased very rapidly with the addition of Houston, Corpus Christi, and Austin to the program. In addition, 14 cities have contracted for “sales tax discovery,” which is a more accurate projection of future sales tax revenue.
The HRTool Kit for small cities - 60 cities have taken advantage of the subscription service.CGI Communications - Over 80 cities are participating in the program.
WebQA – This new service provides software for citizen request management.It enhances customer service with better management and reporting of questions/requests.

Publicity material was furnished to each SCAC member regarding these projects.

TML educational events:

A copy of the final program for the 94th TML Annual Conference and Exhibition and the preliminary program for the Elected Officials’ Conference in February 2007 were provided for information purposes.Registration forms and publicity were also included for the TML online version of Public Funds Investment Act training and two additional workshops: Insights into Effective Tourism Program II and Making Better Cents of Your Revenue.

Next SCAC meeting:

After a short discussion, the SCAC voted to have its next meeting on Friday, February 9, 2007, in conjunction with the Elected Officials’ Conference in Austin.The SCAC meeting will be from 3:00 – 5:00 p.m.

Other business:

A short discussion transpired regarding recovery from past-due traffic/court fines, with information provided by Mary Anne Holcomb.Members of the SCAC talked about the information being distributed to several cities from ARCIT along with concerns about the Office of Rural Community Affairs sunset hearings.After comments from several members, the council reviewed the new bylaws, the vacancy in the SCAC vice-chair position.Since there was no other business to come before the SCAC, a motion was made by Joe Hermes, seconded by Mary Anne Holcomb, and passed unanimously to adjourn at 6:44 p.m.

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August 4, 2006
DoubleTree Hotel - Austin

Introductory remarks:

  • The Small Cities Advisory Council (SCAC) Chair, Andrés Garza, welcomed members, made a few introductory remarks, and called the meeting to order at 10:10 a.m.
  • SCAC members present:
    • - Chair Andres Garza, Jr., City Manager, Wharton
    • - Francene Allen-Noah, Mayor, Snyder
    • - Tom Blazek, City Manager, Rockport
    • - Joe Cardenas, Assistant City Manager, Uvalde
    • - Kim Dobbs, Assistant City Manager, Heath
    • - Glen Hackler, City Manager, Andrews
    • - Mary Anne Holcomb, Councilmember, Kemah
    • - Jack Leonhardt, Mayor, Windcrest
    • - Will Lowrance, Mayor, Hillsboro
    • - Jerry Marshall, Mayor, Rotan
    • - Roy McDonald, Mayor, West Orange
    • - Brett Shannon, City Administrator, Decatur
    • - Brad Stafford, City Manager, Navasota
    • - Ken Thomas, City Manager, Early
    • - Rudy Villarreal, Mayor, Alamo
    • - Dennis Woodard, City Manager, Hewitt
  • Visitors/staff present:
    • - Jared Miller, City Manager, Snyder
    • - Fred Holcomb, Kemah
    • - Karla Vining, Deputy Director, TML
    • - John Philpott, Director of Special Projects, TML
  • SCAC members not present:
    • - Vice-Chair Joe Cordina, Councilmember, Parker (staff was notified)
    • - Walter Bowen, Mayor, Lake Worth (staff was notified)
    • - Frank Estrada, Councilmember, Lockhart (staff was notified)
    • - James Fisher, Village Administrator, Bee Cave (staff was notified)
    • - Ricardo Garcia, City Manager, Mercedes (staff was notified)
    • - Wanda Herd, Mayor, Wheeler (staff was notified)
    • - Joe Hermes, Mayor, Edna (staff was notified)
    • - David Landis, City Manager, Perryton (staff was notified)
    • - Leonard Reed, Mayor, Willis (staff was notified)
    • - Louise Richman, Director of Finance, Bellaire (staff was notified)
    • - Brenda Samford, City Manager, Carthage (staff was notified)
    • - Michael Slye, City Manager, Burkburnett (staff was notified)

Consider excused absences:

Motion made by Tom Blazek, seconded by Jerry Marshall, and passed unanimously to approve all excused absences.

Consider minutes of October 25, 2005, meeting:

Motion made by Mary Anne Holcomb, seconded by Kim Dobbs, and passed unanimously to approve the October 25, 2005, minutes.

Consider changes to the SCAC bylaws:

The council considered changes in the bylaws regarding terms of membership (Article III, Section 1) and city population restrictions for SCAC members.

Motion made by Dennis Woodard, seconded by Mary Anne Holcomb, and passed unanimously to approve both changes. (Bylaws as approved are attached to these minutes.)

Remarks by TML President:

The TML President Henry Wilson was unable to attend this meeting.

Legislative update:

TML Executive Director Frank Sturzl and Bennett Sandlin, TML general counsel, presented the League’s legislative program during the luncheon following the SCAC meeting.

TML Board activities update:

No update was available.

SCAC problem-solving clinic review:

Confirmed dates/locations for the upcoming clinics are Fort Stockton (October 5, 2006), Brady (October 6, 2006), Kemah (October 13, 2006), TML Region 13 (December 2006), TML Region 6 or 8 (January 2007), and TML Region 7 (January 2007).

SCAC special projects update:

A briefing was given on special projects currently underway:

The cablevision franchise management service - Over 50 cities have contracts or are in negotiations for these services. With the passage of S.B.5, relating to cable franchising, the management service changes direction to include the auditing of the existing cable contracts (compliance and coding), as well as negotiating utility pole attachment fees.

The Link2Gov electronic payment service - The interest in this new service has been slow, but we are continuing to market to our member cities, and we now have 12 participating.

The hotel occupancy tax revenue program - 26 cities have contracts, and additional cities are in the process of negotiation. This has increased very rapidly with the addition of Houston, Corpus Christi, and Austin to the program. In addition, 14 cities have contracted for “sales tax discovery,” which is a more accurate projection for future sales taxes.

The HRTool Kit for small cities - 58 cities have taken advantage of the subscription service.

CGI Communications - Over 60 cities are participating in the program.

Publicity material was furnished to each of the SCAC members regarding these projects.

TML educational events:

A copy of the program for the 94th TML Annual Conference and Exhibition was provided for information purposes. Registration forms and publicity were also included for the TML online version of Public Funds Investment Act training and two legislative workshops: H.B. 914 and Legislative Outlook for 2007.

Next SCAC meeting:

After a short discussion, the SCAC voted to have the next meeting on Tuesday, October 24, 2006, in conjunction with the TML Annual Conference and Exhibition in Austin. The SCAC meeting will be from 5:00 – 7:00 p.m., with dinner following.

Other business:

A general discussion transpired regarding money recovery from past due traffic/court fines, warrant officers, a program for “partnering” a newly elected official with a tenured official from another city, and concerns about the state comptroller’s chart used to determine a city’s effective tax rate. After comments from several members, and since there was no other business to come before the SCAC, a motion was made, seconded, and passed unanimously to adjourn at 11:21 a.m.

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February 10, 2006
Omni Bayfront - Corpus Christi

Introductory remarks:

  • The Small Cities Advisory Council (SCAC) Chair, Andres Garza, welcomed members, made a few introductory remarks, and called the meeting to order at 10:00 a.m.
  • SCAC members present:
    - Chair Andres Garza, Jr., City Manager, Wharton
    - Tom Blazek, City Manager, Rockport
    - Walter Bowen, Mayor, Lake Worth
    - Joe Cardenas, Assistant City Manager, Uvalde
    - Joe Cordina, Councilmember, Parker
    - Kim Dobbs, Assistant City Manager, Heath
    - Frank Estrada, Councilmember, Lockhart
    - Ricardo Garcia, City Manager, Mercedes
    - Joe Hermes, Mayor, Edna
    - Mary Anne Holcomb, Councilmember, Kemah
    - Jack Leonhardt, Mayor, Windcrest
    - Jerry Marshall, Mayor, Rotan
    - Roy McDonald, Mayor, West Orange
    - Leonard Reed, Mayor, Willis
    - Brad Stafford, City Manager, Sundown
    - Rudy Villarreal, Mayor, Alamo
    - Glenn Wortham, City Commissioner, Sweetwater
  • Visitors/staff present:
    - John Philpott, Director of Special Projects, TML
  • SCAC members not present:
    - Vice-Chair Kelly Couch, Mayor, Vernon (staff was notified)
    - Francene Allen-Noah, Mayor, Snyder (staff was notified)
    - James Fisher, Village Administrator, Bee Cave (staff was notified)
    - Danny Fryar, City Administrator, Stanton (staff was not notified)
    - Wanda Herd, Mayor, Wheeler (staff was notified)
    - Ricky Jorgensen, City Manager, Vidor (staff was notified)
    - David Landis, City Manager, Perryton (staff was notified)
    - Will Lowrance, Mayor, Hillsboro (staff was notified)
    - Okey Lucas, Mayor, Van Horn (staff was notified)
    - Louise Richman, Director of Finance, Bellaire (staff was notified)
    - Brenda Samford, City Manager, Carthage (staff was notified)
    - Brett Shannon, City Administrator, Decatur (staff was notified)
    - Michael Slye, City Manager, Burkburnett (staff was notified)
    - Tim Vaughn, Mayor, White Oak (staff was notified)
    - Dennis Woodard, City Manager, Hewitt (staff was notified)

Consider excused absences:

Motion made by Brad Stafford, seconded by Richard Garcia, and passed unanimously to approve all excused absences.

Consider minutes of October 25, 2005, meeting:

Motion made by Joe Hermes, seconded by Glenn Wortham, and passed unanimously to approve the October 25, 2005, minutes.

Consider changes to the SCAC bylaws:

Changes were made in the bylaws regarding membership (Article III, Section 1) and terms of office (Article IV, Section 2). Motion made by Kim Dobbs, seconded by Richard Garcia, and passed unanimously to approve both changes. (Bylaws as approved are attached to these minutes.) It was suggested that two additional changes be considered at the next SCAC meeting - one that would clarify a member’s tenure after a city goes beyond 15,000 population and the other setting a membership term of two years without a limit on the number of terms.

Remarks by TML President:

The TML President Henry Wilson was unable to attend this meeting.

Legislative update:

TML Executive Director Frank Sturzl provided the SCAC an article titled “The Shape of Things to Come” as a reference to the League’s legislative program. There was extensive conversation regarding appraisal caps and school funding.

TML Board activities update: The next TML Board meeting is Friday, March 3, 2006, at the Texas Municipal Center in Austin; therefore, no update was available since the last meeting.

SCAC problem-solving clinic review:

Confirmed dates/locations for the upcoming clinics are Mercedes (March 23, 2006), Rockport (March 24, 2006), Caldwell (April 27, 2006), Kilgore (April 28, 2006), and Levelland (May 12, 2006).

SCAC special projects update:

A briefing was given on special projects currently underway:

  • The Cablevision Franchise Management Service – Over 40 cities have contracts or are in negotiations for these services. With the passage of S.B.5, relating to cable franchising, the management service changes direction to include the auditing of the existing cable contracts as well as negotiating utility pole attachment fees.
  • The Link2Gov electronic payment service - The interest in this new service has been slow, but we are continuing to market to our member cities.
  • The Hotel Occupancy Tax Revenue program - 24 cities have contracts, and additional cities are in the process of negotiation. This has increased very rapidly with the addition of Houston, Corpus Christi, and Austin to the program.
  • The HRTool Kit for Small Cities - 52 cities have taken advantage of the subscription service, and a special opportunity was given to small cities at the TML Annual Conference.
  • CGI Communications – 67 cities are participating in the program.

Publicity material was furnished to each of the SCAC members regarding these projects.

TML educational events:

A copy of the program for the Elected Officials’ Conference was provided for information purposes. Registration and publicity information was also included for two TCMA workshops: City Management Problem-Solving Clinic and the William Cole Effective Local Government Series.

Next SCAC meeting:

After a short discussion, the SCAC voted to have the next meeting on Friday, August 4, 2006, in conjunction with the Newly Elected City Officials’ Orientation in Austin. The SCAC meeting will be from 10:00 a.m. until noon at the DoubleTree Hotel, located at 6505 Interstate Highway 35 North in Austin.

Other business:

A general discussion transpired regarding voting machines, vendor applications for conflict of interest issues, energy de-regulation, interlocal agreements as a result of Hurricane Rita, and contracts for dispatch services. After comments from several members, and since there was no other business to come before the SCAC, a motion was made, seconded, and passed unanimously to adjourn at 11:27 a.m.

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October 25, 2005
Gaylord Texas Resort and Convention Center - Grapevine

Introductory Remarks:

  • The Small Cities Advisory Council (SCAC) Chair, Andres Garza, welcomed members, made a few introductory remarks, and called the meeting to order at 4:00 p.m.
  • SCAC members present:
    • - Chair Andres Garza, Jr., City Manager, Wharton
    • - Vice Chair Kelly Couch, Mayor, Vernon
    • - Tom Blazek, City Manager, Rockport
    • - Walter Bowen, Mayor, Lake Worth
    • - Joe Cordina, Councilmember, Parker
    • - Kim Dobbs, Assistant City Manager, Heath
    • - Frank Estrada, Councilmember, Lockhart
    • - James Fisher, Village Administrator, Bee Cave
    • - Wanda Herd, Mayor, Wheeler
    • - Joe Hermes, Mayor, Edna
    • - David Landis, City Manager, Perryton
    • - Jack Leonhardt, Mayor, Windcrest
    • - Will Lowrance, Mayor, Hillsboro
    • - Roy McDonald, Mayor, West Orange
    • - Leonard Reed, Mayor, Willis
    • - Brenda Samford, City Manager, Carthage
    • - Brett Shannon, City Administrator, Decatur
    • - Michael Slye, City Manager, Burkburnett
    • - Brad Stafford, City Manager, Sundown
    • - Dennis Woodard, City Manager, Hewitt
    • - Glenn Wortham, City Commissioner, Sweetwater
  • Visitors/Staff present:
    • - TML President Dock Jackson, Councilmember, Bastrop
    • - TML President-Elect Henry Wilson, Councilmember, Hurst
    • - Frank Sturzl, Executive Director, TML
    • - Karla Vining, Deputy Executive Director, TML
    • - John Philpott, Director of Special Projects, TML
  • SCAC Members not present:
    • - Francene Allen-Noah, Mayor, Snyder (staff was notified)
    • - Joe Cardenas, Assistant City Manager, Uvalde (staff was notified)
    • - Danny Fryar, City Administrator, Stanton (staff was notified)
    • - Ricardo Garcia, City Manager, Mercedes (staff was notified)
    • - Mary Anne Holcomb, Councilmember, Kemah (staff was notified)
    • - Ricky Jorgensen, City Manager, Vidor (staff was notified)
    • - Okey Lucas, Mayor, Van Horn (staff was notified)
    • - Jerry Marshall, Mayor, Rotan (staff was notified)
    • - Louise Richman, Director of Finance, Bellaire (staff was notified)
    • - Tim Vaughn, Mayor, White Oak (staff was notified)
    • - Rudy Villarreal, Mayor, Alamo (staff was notified)

Consider excused absences:

Motion made by James Fisher, seconded by Tom Blazek, and passed unanimously to approve all excused absences.

It was suggested that changes in the by-laws (Article IV, Section 2, Terms of Office), be drafted and brought to the next SCAC meeting for consideration. The intent is to clarify the attendance requirements for remaining a SCAC member. The discussion also included the option of the SCAC member to send someone to the meeting in his/her absence but that action would not change the SCAC member’s attendance record.

Consider minutes of June 26, 2005, meeting:

Motion made by Glenn Wortham, seconded by Jack Leonhardt, and passed unanimously to approve the June 26, 2005, minutes.

Remarks by TML President and President-Elect:

Dock Jackson, Councilmember, Bastrop, acknowledged how pleased he was to attend the SCAC meetings and the Small Cities Problem-Solving Clinics. He will always support the small cities initiatives and applauded the participation of the SCAC members.

After Dock Jackson’s comments, Jack Leonhardt, Mayor, Windcrest, made a motion to formally acknowledge the services of Dock Jackson and to thank him for his support and understanding of small cities. The motion was seconded by Will Lowrance, Mayor, Hillsboro, and passed unanimously.

Henry Wilson, Councilmember, Hurst, welcomed everyone to the conference. He mentioned the strength of TML is smaller towns and the work of the SCAC is important to TML.

Legislative Update:

TML Executive Director Frank Sturzl briefed the SCAC on the status of the League’s legislative program. Frank discussed three issues: the telecom bill, school finance, and the eminent domain bill. It was the TML goal for the eminent domain bill to apply to the state as well as the cities; that it be a statute and not a constitutional amendment; that it not be retroactive; and that whatever passed would have exemptions. He mentioned the governor appointed John Sharp to chair a tax reform commission and the commission’s recommendations should come in late spring or summer of 2006.

TML Board Activities Update:

The TML Board adopted the 2005-2006 budget in June, and the annual TML audit showed a strong solid financial picture. It was brought to the attention of the SCAC members that private–sector funds (not city membership dues) go to the lobbying efforts. There will be appointments to the various legislative committees and task forces in the near future.

The next TML Board meeting is Friday, March 3, 2006, at the Texas Municipal Center in Austin.

SCAC Problem-Solving Clinic Review for 2005-2006:

Publicity used for the Graham clinic was provided to the SCAC members for their information. The updated calendar for the small city problem-solving clinics was distributed; it contains the dates and possible locations for 2006-07. Confirmed dates/locations are Mercedes (March 23, 2006), Rockport (March 24, 2006), Caldwell (April 27, 2006), Kilgore (April 28, 2006), and Sundown (May 12, 2006). Other tentative dates/locations include August 24, 2006 (Brady area), August 25, 2006 (Alpine/Marfa area), September 22, 2006 (Kemah area), December 8, 2006 (TML Region 13 area), March 22, 2007 (Goldthwaite area), March 23, 2007 (Big Spring area), and April 20, 2007 (San Augustine area).

SCAC Special Projects Update:

A briefing was given on special projects currently underway:
SCAC video program – the video update was postponed until the Public Information Act requirements were finalized and after some of the filming was completed during the TML annual conference.
The “Small City Best Practices” Web site – the cost of service to the League was doubled by the Small City Publishing (SCP) Company. Motion was made by Michael Slye, seconded by Brett Shannon, and passed unanimously to discontinue the service agreement with SCP.
The Cablevision Franchise Management Services – over 35 cities have contracts or are in negotiations for these services. With the passage of S.B.5, relating to cable franchising, the management service changes direction to include the auditing of the existing cable contracts as well as negotiating utility pole attachment fees.
The Link2Gov electronic payment service - the interest in this new service has been slow, but we are continuing to market to our member cities.
The Hotel Occupancy Tax Revenue program - 24 cities have contracts and additional cities are in the process of negotiation. This has increased very rapidly with the addition of Houston, Corpus Christi, and Austin to the program.
The HRTool Kit for Small Cities - 37 cities have taken advantage of the subscription service and a special opportunity was given to small cities at the TML Annual Conference.
CGI Communications – 67 cities are participating in the program.

Publicity material was furnished to each of the SCAC members regarding these projects.

TML Educational Events:

A copy of the programs for the TML Annual Conference and the Elected Officials’ Conference in February 2006 were provided for information purposes. Registration and publicity information was also included for two new TML workshops: Cable Competition Under SB5 and Retail Development Summit.

Next SCAC meeting:

After a short discussion, the SCAC voted to have the next meeting on Friday, February 10, 2006, in conjunction with the Elected Officials’ Conference in Corpus Christi. The SCAC meeting will be from 10 a.m. - Noon at the Omni Bayfront Hotel.

Other Business:

A general discussion transpired regarding fire department impact fees, EMS Districts, ROW ordinances, and emergency service districts. After comments from several members and there being no other business to come before the SCAC, a motion was made, seconded, and passed unanimously to adjourn at 5:54 p.m.

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June 26, 2005
Hilton Austin Airport

Introductory Remarks:

  • The Small Cities Advisory Council (SCAC) staff liaison, John Philpott, welcomed members, made a few introductory remarks, and called the meeting to order at 4:00 p.m.
  • SCAC members present:
    • - Francene Allen-Noah, Mayor, Snyder
    • - Mary Gauer, Mayor, Harker Heights
    • - Tom Blazek, City Manager, Rockport
    • - Joe Cardenas, Assistant City Manager, Uvalde
    • - Joe Cordina, Councilmember, Parker
    • - James Fisher, Village Administrator, Bee Cave
    • - Ricardo Garcia, City Manager, Mercedes
    • - Ricky Jorgensen, City Manager, Vidor (new member)
    • - Jack Leonhardt, Mayor, Windcrest
    • - Will Lowrance, Mayor, Hillsboro (new member)
    • - Okey Lucas, Mayor, Van Horn
    • - Roy McDonald, Mayor, West Orange (new member)
    • - Leonard Reed, Mayor, Willis (new member)
    • - Louise Richman, Director of Finance, Bellaire
    • - Brenda Samford, City Manager, Carthage (new member)
    • - Brett Shannon, City Administrator, Decatur
    • - Michael Slye, City Manager, Burkburnett
    • - Brad Stafford, City Manager, Sundown
    • - Rudy Villarreal, Mayor, Alamo
    • - Glenn Wortham, City Commissioner, Sweetwater
  • Visitors/Staff present:
    • - TML President Dock Jackson, Councilmember, Bastrop
    • - Frank Sturzl, Executive Director, TML
    • - Karla Vining, Deputy Executive Director, TML
    • - John Philpott, Director of Special Projects, TML
  • SCAC Members not present:
    • - Chair Andres Garza, Jr., City Manager, Wharton (staff was notified)
    • - Vice Chair Kelly Couch, Mayor, Vernon (staff was notified)
    • - Walter Bowen, Mayor, Lake Worth (staff was notified)
    • - Kim Dobbs, Assistant City Manager, Heath (staff was notified)
    • - Frank Estrada, Councilmember, Lockhart (staff was not notified)
    • - Danny Fryar, City Administrator, Stanton (staff was notified)
    • - Joseph Gambill, City Manager, Lucas (staff was not notified)
    • - Patrick Heath, Mayor, Boerne (staff was notified)
    • - Wanda Herd, Mayor, Wheeler (staff was notified)
    • - Joe Hermes, Mayor, Edna (staff was notified)
    • - Mary Anne Holcomb, Councilmember, Kemah (staff was notified)
    • - David Landis, City Manager, Perryton (staff was notified)
    • - Jerry Marshall, Mayor, Rotan (staff was notified)
    • - Tim Vaughn, Mayor, White Oak (staff was notified)
    • - Dennis Woodard, City Manager, Hewitt (staff was notified)

Consider excused absences:

Motion made by James Fisher, seconded by Joe Cardenas, and passed unanimously to approve all excused absences.

In consideration of the bylaws, retirements, and elections, the following individuals will no longer serve as SCAC members: Patrick Heath, Mayor, Boerne; Mary Gauer, past Mayor, Harker Heights; Sam Gordon, past City Manager, Livingston; and Joe Gambill, past City Manager, Lucas.

Consider minutes of February 11, 2005, meeting:

Motion made by Tom Blazek, seconded by Glenn Wortham, and passed unanimously to approve the minutes.

Remarks by TML President:

Dock Jackson, Councilmember, Bastrop, gave a brief review of the history of the SCAC and mentioned some of the many activities the council has initiated over the last decade. He also acknowledged the TML Board’s positive assessment of the League’s accomplishments.

Legislative Update:

TML Executive Director Frank Sturzl briefed the SCAC on the status of the League’s legislative program. Frank stated that we are beginning a special session and TML will continue to monitor all activities throughout. He discussed several bills that died in the regular session but have an uncertain outcome due to the special session.

TML Board Activities Update:

The TML Board adopted the 2005-2006 budget in the amount of $4.8M for expenditures, $1.2M to be set aside for contingencies, $319K for dues stabilization, and $20K to be available for new programs. TML President Dock Jackson appointed a TML nominating committee, and the elections for TML president and president-elect will be held at the TML Annual Conference in Grapevine. The next TML Board meeting is October 26 at the Gaylord Texan.

SCAC Problem-Solving Clinic Review for 2005-2006:

Publicity used for the Canyon clinic along with the proposed agenda for Graham was provided to the SCAC members for their information. The updated calendar for the small city problem-solving clinics was distributed; it contains the dates and possible locations for 2005-06. Confirmed dates/locations are Graham (September 30, 2005), Rockport (March 24, 2006), and Caldwell (April 27, 2006). Other tentative dates/locations for 2006 include March 23 (Mercedes/Alamo area), April 28 (Kilgore area), and May 12 (Panhandle area).

SCAC Special Projects Update:

A briefing was given on special projects currently underway:
SCAC video program – a video was shown regarding the open meetings law and a request was made to update the two videos that SCAC developed in the past. A consensus of the advisory board approved.
The “Small City Best Practices” Web site – over 181 cities have registered as users for the Web site.
The Cablevision Franchise Management Services –35 cities have contracts or are in negotiations for these services.
The Link2Gov electronic payment service - over 72 cities have shown and interest in this new service, and we are continuing to receive calls.
The Hotel Occupancy Tax Revenue program - 24 cities have contracts and additional cities in the process of negotiation.
The HRTool Kit for Small Cities - 30 cities have taken advantage of the subscription service.
CGI Communications – over 40 cities have signed agreements.

Publicity material was furnished to each of the SCAC members regarding these projects.

TML Educational Events:

A copy of the program for the Newly Elected Officials Orientation and the TML Annual Conference was provided for information purposes.

Next SCAC meeting:

After a short discussion, the SCAC voted to have the next meeting on Tuesday, October 25, in conjunction with the TML Annual Conference in Grapevine. The SCAC meeting will be from 4-6 p.m. at the Gaylord Texan.

Other Business:

There being no other business to come before the SCAC, a motion was made, seconded, and passed unanimously to adjourn at 6:10 p.m.

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February 11, 2005
Texas Municipal Center - Austin

Introductory Remarks:

  • The Small Cities Advisory Council (SCAC) Chair, Mary Gauer, welcomed members, made a few introductory remarks, and called the meeting to order at 4:00 p.m.
  • SCAC members present:
    • - Chair Mary Gauer, Mayor, Harker Heights
    • - Vice Chair Andres Garza, Jr., City Manager, Wharton
    • - Tom Blazek, City Manager, Rockport
    • - Walter Bowen, Mayor, Lake Worth
    • - Kelly Couch, Mayor, Vernon
    • - Ricardo Garcia, City Manager, Mercedes
    • - Wanda Herd, Mayor, Wheeler
    • - Mary Anne Holcomb, Councilmember, Kemah
    • - David Landis, City Manager, Perryton
    • - Jack Leonhardt, Mayor, Windcrest
    • - Jerry Marshall, Mayor, Rotan
    • - Louise Richman, Director of Finance, Bellaire
    • - Brett Shannon, City Administrator, Decatur
    • - Tim Vaughn, Mayor, White Oak
    • - Rudy Villarreal, Mayor, Alamo
    • - Dennis Woodard, City Manager, Hewitt
    • - Glenn Wortham, City Commissioner, Sweetwater
  • Visitors/Staff present:
    • - TML President, Dock Jackson, Councilmember, Bastrop
    • - David Hale, Mayor, Perryton (visitor)
    • - Frank Sturzl, Executive Director, TML
    • - John Philpott, Director of Special Projects, TML
  • SCAC Members not present
    • : - Francene Allen-Noah, Mayor, Snyder (staff was notified)
    • - Bobby Barrett, Mayor, Galena Park (staff was not notified)
    • - Joe Cardenas, Assistant City Manager, Uvalde (staff was notified)
    • - Kim Dobbs, Assistant City Manager, Heath (staff was notified)
    • - Frank Estrada, Councilmember, Lockhart (staff was notified)
    • - James Fisher, Village Administrator, Bee Cave (staff was notified)
    • - Danny Fryar, City Administrator, Stanton (staff was notified)
    • - Joseph Gambill, City Manager, Lucas (staff was notified)
    • - Ruben Gomez, Mayor, Hearne (staff was not notified)
    • - Sam Gordon, City Manager, Livingston (staff was notified)
    • - Patrick Heath, Mayor, Boerne (staff was notified)
    • - Joe Hermes, Mayor, Edna (staff was notified)
    • - Okey Lucas, Mayor, Van Horn (staff was notified)
    • - Ned Muse, City Manager, Pittsburg (staff was notified)
    • - Frances Oates, Mayor Pro Tem, Center (staff was notified)
    • - Michael Slye, City Manager, Burkburnett (staff was notified)
    • - Brad Stafford, City Manager, Sundown (staff was notified)
    • - Allison Weaver, Mayor, Talty (staff was notified)

Consider excused absences:

Motion made by Glenn Wortham, seconded by Jack Leonhardt, and passed unanimously to approve all excused absences.

Additional discussion continued regarding Article IV, Section 2, of the SCAC Bylaws. “If a member of the council is absent from three regularly scheduled meetings between July 1 of one year and June 30 of the following year, the member is automatically disqualified from serving on the SCAC regardless of reason for the absences.” In consideration of the bylaws, the following individuals will not be able to serve as SCAC members: Bobby Barrett, Mayor, Galena Park; Ruben Gomez, Mayor, Hearne; Ned Muse, City Manager, Pittsburg; Frances Oates, Mayor Pro Tem, Center; and Allison Weaver, Mayor, Talty (submitted her resignation).

Consider minutes of October 26, 2004, meeting:

Motion made by Kelly Couch, seconded by David Landis, and passed unanimously to approve the minutes.

Remarks by TML President:

Dock Jackson, Councilmember, Bastrop, said that he was proud of the Small Cities Advisory Council’s work and especially commended the work and time put in on the small cities problem solving clinics. He said the small cities are the “heart” of Texas and looked forward to working with the SCAC members in the future.

Legislative Update:

TML Executive Director Frank Sturzl briefed the SCAC on the status of the League’s legislative program. Frank stated that we are 30 days into the session and the TML position at this point is positive.

He discussed three proposals now being considered: the property tax cap, the revenue cap, and the appraisal review board. He said this session is starting faster than past sessions and that all city officials should tell their legislator that tax/revenue caps are bad ideas.

TML Board Activities Update:

The TML Board established the legislative priorities in December 2004 and amended the TML budget through the TML Executive Committee for additional funds to enhance the TML legislative program. The proposals for revenue and appraisal caps are extremely important to the stability of the revenue stream for Texas cities and every effort should be made to protect cities from that limitation. The next TML Board meeting is March 18 in Austin.

SCAC Problem Solving Clinic Review for 2005-2006:

Publicity for the Canyon clinic (February 25) along with the agendas from Uvalde, Stanton, and Lake Worth were provided to the SCAC members for their information. The updated calendar for the small city problem solving clinics was distributed; it contains the dates and possible locations for 2005-06. One confirmed date/location is Graham (September 30, 2005). Other tentative dates/locations for 2006 include March 23 (Mercedes/Alamo area), March 24 (Rockport/Edna area), April 27 (Caldwell area), April 28 (Mount Pleasant area), and May 12 (Panhandle area).

SCAC Special Projects Update:

A briefing was given on special projects currently underway:
The distance learning program – the program was completed in December 2004 with 26 people representing 10 different cities participated in the program.
The “Small City, Texas” Web site – a proposed time line was given for the Web site and suggestions were made to current site regarding SCAC members and their regions.
The Cablevision Franchise Management Services – there are currently 30 cities that have contracts or are in negotiations for these services.
The Link2Gov electronic payment service - over 60 cities have shown and interest in this new service and we are continuing to receive calls.
The Hotel Occupancy Tax Revenue program - twelve cities have contracts and three more are waiting for council signatures. There are additional cities in the process of negotiation.
The HRTool Kit for Small Cities - twenty cities have currently taken advantage of the subscription service.
Small City Publishing Web site – over 75 cities have registered as users for the Web site.

Publicity material was furnished to each of the SCAC members regarding these projects.

TML AMCC Institute Update:

A copy of the program for the AMCC Institute and the Legislative Briefing was provided for information purposes.

Next SCAC meeting:

After a short discussion, the SCAC voted to have the next meeting on Sunday, June 26, in conjunction with the Legislative Wrap-up session on Monday, June 27 in Austin. The SCAC meeting will be from 4-6 p.m. at the Austin Airport Hilton.

Other Business:

An informal discussion transpired between David Landis, City Manager, Perryton, and other city representatives regarding Revenue Recovery Act and the benefits that have been reviewed in the Texas Panhandle. After that brief discussion and there being no other business to come before the SCAC, a motion was made, seconded, and passed unanimously to adjourn at 5:58 p.m.

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