(Reprinted with permission of Texas Comptroller Susan Combs.)

A new approach to purchasing will save Texas taxpayers millions of dollars by cutting the amount of money state government spends on photocopy machines.

“In these tough economic times, Texans are tightening their belts and so should government,” Texas Comptroller Susan Combs said. “The state needs to spend wisely. By negotiating the best possible deal on copiers, we expect to save $33.5 million in three years.”

Currently, state agencies can choose from over 950 copier models — most of which perform the same functions. By bargaining with contractors and limiting choices to 11 standardized models, the state will achieve a 36-percent cost savings.

This new contract is the latest phase in the Comptroller’s Texas Smart Buy initiative. In December 2008, Combs launched the initiative to renegotiate state contracts and save money by leveraging Texas’ enormous buying power. The state already expects to save about $28 million a year in purchasing for mail services, mail equipment, fleet vehicles, road asphalt, and food services for Texas prisons. With the addition of a new photocopier contract the potential savings could increase to about $39 million a year.

The new photocopier contract takes effect in May. School districts and local governments are eligible to purchase photocopiers through the state contract, and Combs urges them to look at the state’s prices and see if they can save money. More information is available on the Comptroller’s Web site at:

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